A DEPARTMENT OF THE STATE OF LOUISIANA

LAND

Submitting Reports/Information to Underground Storage Tank Division

Submittal Information

To submit reports/information for Underground Storage Tank Remediation Sites

Please direct all correspondence regarding UST Remediation Issues in duplicate to:

Gary Fulton Jr., Administrator

Underground Storage Tank Division

P.O. Box 4314

Baton Rouge, LA 70821-4314

Submittal Suggestions

  • Please submit copy to directly to attention of Team Leader, if assigned
  • Please include the following information on the reference line of all coorspondance:

RE: Purpose of the Document

Agency Interest (AI) Name

Agency Interest AI) Number

AOI/AOC Unit Name:

Physical Address

City

Parish


To submit Underground Storage Tank Registration Information

Please direct all correspondence regarding UST Registrations to:

LDEQ UST Division

P.O. Box 4303

Baton Rouge, LA 70821-4303


To submit  Underground Storage Tank Installations\Repairs\Closures Information

Please direct all correspondence regarding UST System Installations, Repairs, and Closures to appropriate regional office:

Click here to view map of regional offices and contact information

 


UST Contact Information

District 1

Regions: Southeast, Northwest, Northeast, and Kisatchie Central Regions

Manager: Vicki Hadwin

Phone: 225-219-3716  email: Vicki.Hadwin@la.gov

 Southeast Regional Office Contacts

Fax Number: 504-736-7702 (New Orleans)  Fax Number: 985-532-9945 (Lockport)

Parishes: Jefferson, Lafourche, New Orleans, Plaquemines, St. Bernard, St. Charles, St. John the Baptist, St. Tammany,

Terrebonne, Washington

Contact Name  Phone Number Topic Contact Name  Phone Number  Topic
Bridget Lions 504-736-7755 Compliance/Installs/Repairs/Closures Tad Loupe (Lafourche) 985-532-6206 Compliance/Installs/Repairs/Closures
Chip Grevemberg 504-736-8497 Compliance/Installs/Repairs/Closures Ned Stevenson 504-736-7765  
Mark Stansbury 504-736-7764 Compliance/Installs/Repairs/Closures Kitty Jacobs 504-736-7762  
Gwen Magic 504-736-7038        

Northwest Regional Office Contacts

Fax Number: 318-676-7573

Parishes: Bienville, Bossier, Caddo, Claiborne, Natchitoches, De Soto, Red River, Sabine, Webster

Contact Name  Phone Number Topics Contact Name  Phone Number  Topics
Greg McCarty 318-676-7629 Contracts/Abandoned Tanks Matt Spicuzza 318-676-5087  
John Bower 318-676-5084        

Northeast Regional Office Contacts

Fax Number: 318-362-5448

Parishes: Caldwell, East Carroll, Franklin, Jackson, Lincoln, madison, Morehouse, Ouachita, Richland, Tensas,

Union, West Carroll

Contact Name  Phone Number Topics Contact Name  Phone Number  Topics
Mark Juneau 318-362-5445 Compliance/Installs/Repairs/Closures Llyod Barnett 318-362-3047  
Jane Ramey 318-362-0450        

Kisatchie Central Regional Office Contacts

Fax Number: 318-487-5927

Parishes: Avoyelles, Catahoula, concordia, Grant, LaSalle, Rapides, Winn

Contact Name  Phone Number Topics Contact Name  Phone Number  Topics
Isaac Ricketts 318-484-2120 Compliance/Installs/Repairs/Closures Angell Duplechian 318-4887-5741 Compliance/Installs/Repairs/Closures

District 2

Regions: Capital, Acadiana, and Southwest Regions

Manager: Kyle Blanchard

Phone: 225-219-3618  email: kyle.blanchard@la.gov

 Capital Regional Office Contacts

Fax Number: 225-219-3708

Parishes: Ascension, Assumption, East Baton Rouge, East Feliciana, livingston, Pointe Coupee, St. Helena,

St. James, St. Martin, Tangipahoa, West Baton Rouge, West Feliciana

Contact Name  Phone Number Topics Contact Name  Phone Number  Topics
Larry Carter 225-219-3768 Compliance/Installs/Repairs/Closures Kenny Kimball 225-219-3935  
Alan Magro 225-219-3401   Chris Means 225-219-3652  
Andy Messinia 225-219-3676   Larry Pentecost 225-219-3655 Compliance/Installs/Repairs/Closures
Hamilton Shaw 225-219-3648        

 Acadiana Regional Office Contacts

Fax Number: 337-262-5593

Parishes: Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary, Vermilion

Contact Name  Phone Number Topics Contact Name  Phone Number  Topics
Michael Broussard 337-262-5571   Ronnie Denais 337-262-5480  
Brett LeBlanc 337-262-1220   Jessica Holland 337-262-5599  
Sam Broussard 337-262-5744 Compliance/Installs/Repairs/Closures/Energy Act      

Southwest Regional Office Contacts

Fax Number: 337-491-2682

Parishes: Allen, Beauregard, Calcasieu, Cameron, Jefferson Davis, Vernon

Contact Name  Phone Number Topics Contact Name  Phone Number  Topics
Chrissie Gubancsik 337-491-2806 Compliance/Installs/Repairs/Closures Katie Cantrelle 337-491-2749  
Holly Lejeune 337-491-2755        
           

Contacts by Specific Topics

Topic Contact Name Phone Number
Certified Workers Question Verretta Johnson 225-219-3678
Data Format Questions Ern Folse  225-219-3638
Energy Act Question Sam Broussard 337-262-5744
Enforcement Related Question  Verretta Johnson 225-219-3678
Motor Fuel Delivery Fee  Jason Efferson  225-219-3916
Motor Fuel Delivery Fee Cy Morin  225-219-3869
RECAP Questions Dana Shepherd 225-219-3077
RECAP Questions Carolyn Mathis  225-219-3803
Response Action Contractor Questions Jason Efferson  225-219-3916
Trust Fund Related Questions  Jeffery Baker 225-219-3917
Trust Fund Related Questions Jason Efferson 225-219-3916 
UST Registration/Certification Question  Amy Smith  225-219-3702
UST Registration/Certification Question  Jennifer Bounds  225-219-3664
UST Registration Fees and Invoicing  Katie Thames  225-219-3911
Web Assistance  Erin Folse  225-219-3638

Submittal Guidelines for Electronic Documents

 The Underground Storage Tank Division (USTD) is encouraging correspondence to be submitted in electronic format if the consultant/submitter wishes to do so. Such submittals must be submitted as PDF on CD along with at least one printed copy. In order to facilitate submission of the electronic file to EDMS, it must comply with the following:

 

  1. Types of color - Each page in the document will ultimately be converted into a single image for storage in EDMS. Based on the content of a page, there are three color formats that the resulting image may have:
    1. Bitonal – the image literally contains only black and white. For example, plain text on a white background. Bitonal is preferred because it will result in the smallest file size.
    2. Grayscale – contains black, white and all the shades of gray in between. In many contexts, this is what people are actually referring too when they use the term black and white (i.e. a black and white movie). Grayscale images will not display properly in EDMS.  To fix the EDMS display error for pages that contain grayscale images you can edit the footer or page number, setting the font to a navy blue on each page that has grayscale images included.  EDMS will display because there is at least one color on each page.
    3. Color – contains colors other than black, white and gray.
  2. Creating documents
    1. Make as much of the document bitonal as possible.
      1. Do not use decorative color content that appears on every page of a document. Examples include logos and company letter head.
      2. Use text formatting (bold, italic, underline) or font size for emphasis rather than using color.
      3. Avoid using shading in tables (use formatting or borders to draw attention to table elements).
      4. Unless other legal or regulatory restrictions exist, sign transmittal letters and forms in black ink.
    2. Avoid grayscale content
      1. Do not use shades of gray as the background or border color of a table. Rows or cells that need be highlighted can be indicated with the use of different borders (bold, double lines, etc.). If use of shading is absolutely required, use other colors.
      2. Do not use fonts or other content with shadow effects.
      3. Do not convert color images to grayscale to reduce file size.
      4. If the use of grayscale content is unavoidable (for example, if you need to include a grayscale picture) include color content on the same page.
    3. Inserting images (pictures, maps, etc.)
      1. Flatten the layers in an image before inserting it into the document.
      2. Reduce the resolution of the image to the minimum required for legibility. This is especially important when importing pictures from a digital camera.
    4. Page size
      1. Avoid custom page sizes when possible.
      2. Avoid pages larger than 11" X 17" (e.g., maps/drawings).
    5. Number of pages: No more than 999 pages per PDF. If a document has over 999 pages, break it up at natural points, such as Sections/Appendices. If laboratory data submittals are voluminous, please include these as an Appendix in a separate file on the CD. Font size: Should be at least 10 point.
    6. Signed Transmittal Letter: Include immediately behind report/plan cover page or, if a small submittal, as the first page.
    7. If the document consists of multiple volumes, each volume must be included as a separate file (PDF) on the CD/DVD. File names for each volume must be the same except volume number (e.g., RFI Report for Tank 234 Area – Volume 1, 2, 3, etc.)
  3. Scanning documents
    1. General scanner settings
      1. Scan all documents at 200 DPI.
      2. Scan all documents as bitonal whenever possible.
      3. If bitonal will not capture the content of the document scan in color.
      4. Do not scan in grayscale.
      5. Performing OCR on the documents is not recommended. Documents will be converted back into images in EDMS.
    2. Scanner dependent settings – use these features if they are available with your scanning hardware/software configuration
      1. When scanning bitonal content on colored paper, drop out the color of the paper.
      2. Use hole fill features on documents that have been punched for binding.
    3. Quality Control
      1. Ensure that all pages are in the proper orientation.
      2. Ensure that there is not unnecessary black space around the edge of documents by selecting the appropriate page size or using cropping.
      3. Delete blank pages
      4. Check for loss of content from any image cleanup features used. Be especially careful of despeckling features removing punctuation such as periods and decimal points.
  4. Converting electronic documents to PDF
    1. Use any features your software offers to explicitly flatten the document. For example, Adobe Reader and Acrobat have a "Print as Image" option in the advanced print settings. This will flatten the file when printing to PDF.
    2. Do not digitally sign or certify the document.
    3. Do not set security restrictions on the document.
    4. Do not include embedded comments or other annotations
    5. Do not use the "Optimize Scanned PDF", "Reduce File Size" or "PDF Optimizer" features in Adobe Acrobat. Avoid similar features in other products.

 

NOTE:  These guidelines are subject to change.  If you have any questions or problems you can contact Mike Miller at 225-219-3737 or email at: _DEQ-WWWRemediation@la.gov

Providing the information in the format requested will expedite our mail process and ensure that all correspondence received is assigned and filed accurately.

Thank you for your cooperation.